The named-user site license is our most popular way to give multiple users access to an AP Stylebook Online account.
Each user gets their own username and password, and logs in to access the subscription. Your account manager can add or remove users at any time during your subscription.
Users can create their own custom entries and notes on their account, which only they see. They can opt in to receiving notification emails when AP Stylebook editors add or change guidance.
With concurrent-user site licenses, users access the account via a custom URL we set up for your site license, such as https://www.apstylebook.com/my_organization. We restrict access to the custom URL to the broadcast IP range you provide us. These can include IPs for remote locations as well as office networks.
The upsides of a concurrent-user license compared to a named-user license are:
- You don't need to manage a list of your users. Anyone with your custom URL on an approved IP range can access your subscription.
- Your users don't need to activate an account or remember a password.
- You might save money, if you have a large number of people who might want to use AP Stylebook Online but relatively few of them would use it at the same time. You only pay for the number of people who are active simultaneously.
The downsides of a concurrent-user license are:
- Users can't create their own personal entries and notes.
- Users can't sign up for email notifications when AP style changes.
- Management can be challenging if users are in multiple locations or are frequently using the content on the go, such as out on assignment or at clients' offices.
For both kinds of site licenses, your site administrator can create custom entries and notes to share with all users from your organization.
We also offer a hybrid solution. On concurrent-user site licenses, you can assign individual users login-based access. If the concurrent-user model works for most of your staff, but you have a few team members who work from multiple locations, for example, you can give them a named-user seat on your account. For each named user you create in your concurrent-user license, a concurrent seat is taken away. For example, if you have a 25 concurrent-user license and assign three users login-based access, you would have 22 concurrent-user seats available for your remaining team members to share.